The Constitution of the International Federation of Measurement and Control of Granular Materials (Examined and approved on the 1st meeting of the 5th Congress on March 18th 2023 in Shenyang, China)
Chapter 1 General provisions
Article 1. Name
The name of the organization is ”International Federation of Measurement and Control of Granular Materials”, the abbreviation is IFMCGM (or as ”the Federation” hereafter ).
Article 2. Organization feature
(1) The Federation is a non-beneficial international academic organization which is voluntarily composed by scholars, engineers and technicians from various countries (or area) in the field of Measurement and Control of Granular Materials.
(2) The Federation accepts instruction, supervision and management from:
• Ministry of Civil Affairs, People’s Republic of China, who is the registration organ, and
• China Association for Science and Technology, who is the direct management organ.
(3) To guarantee and keep the nature of the academic society’s international academic exchanges and the cooperation without disturbing academic activities by other factors, making especially stipulates as follows:
• All members names, the national flags, the national anthems, the national emblem and other national symbols for each kind of members and various nations have to use the names and styles on behalf of the national symbols in the UN acknowledged.
• All the international document materials (including collection, member name list, address book, the chest sign, table sign and so on) at the international academic conferences or other international cooperation in the Federation and academic publication, web site involving the national names, the national flags, the national emblems and other all have to use the names and the styles on behalf of the national symbols in the UN acknowledged.
Article 3. Mission
The mission of the Federation is to organize scholars, engineers and technicians to carry out international academic exchanges, and to promote technical development and friendship in various countries. The Federation observes the Constitution of the People’s Republic of China, the laws and regulations and the policies, and the Federation observes the social morals custom.
Article 4. The domicile of the Federation
The registration place of the association is in the People’s Republic of China, and the secretariat of the Association is located in Northeastern University.
Chapter 2 Business scope
Article 5. Business scope
(1) Holding academic conferences;
(2) According to the commission of the government departments or market and industrial needs, conducting related Exhibitions in the field of Measurement and control of Granular Materials;
(3) Promoting the academic results and the technical achievement in the ”Measurement and Control of Granular Materials” (MCGM) field;
(4) Approved by relevant government departments, commendation and award excellent scientific and technological workers of research and science popularization activitiesin in the ”Measurement and Control of Granular Materials” (MCGM) field, and recommend outstanding scientific research and popular science talents;
(5) To safeguard the legitimate rights and interests of membership, and organize activities for the service of membership.
Chapter 3 Membership
Article 6. Kinds of membership
Membership of IFMCGM shall be as individuals and as organizations(unit members).
Unit Members are those international, regional, national, local professional organizations involved in MCGM field.
Individual members are those engaged or interested in any aspect of MCGM science and technologies.
Article 7. Requirements for the membership
Who Applies for a member of IFMCGM must have following situations:
(1) Supporting the Federation’s Constitution，wishing to join in the Federation;
(2) Having certain attainments or influences in application and academic research of MCGM field (profession, discipline).
Article 8. Admission formalities
The formalities of admission are:
(1) Submit a formal application form for membership;
(2) Discussed and approved by the Standing Council;
(3) The Secretariat of IFMCGM authorized by the Standing Council or its office will issue a membership card.
Article 9. Member rights
(1) Having the right to vote, stand for election and voting in the Federation;
(2) To elect the Councilor of IFMCGM through election or consultations on behalf of their own nation (or regional);
(3) To participate in the activities of the Federation;
(4) To propose the suggestions about work and activities to the Councilor of the Federation in their nation (or regional area);
(5) To have the priority for access to services of the Federation;
(6) To have right of the criticisms and suggestions for the work and supervise to the Federation;
(7) To have membership voluntary and withdrawal will be free;
(8) To have the priority being invited to participate in academic conferences.
Article 10. Member duties
(1) To perform the implementation of the resolution made by IFMCGM organization;
(2) To safeguard the legitimate rights and interests of the organization;
(3) To performing the work assigned by the organization;
(4) To pay the membership dues on time;
(5) To reflect the situation and provide relevant information to the organization.
Article 11. Resignment
When a member resigns from the Federation, he (or she) shall give a report to the Secretary-general and return the membership card. If a member does not pay membership dues for 2 years, or not to participate in the activities of the Federation who will be regarded as automatic resign from the Federation.
Article 12. Removement
If member is serious violations of the Constitution of the Federation, by the Council or the General Council vote, he (or she) shall be removed after Councilors vote.
Chapter 4 Organization, head of election and recall
Article 13. The Congress
The highest authority of the Federation is the Congress. The Congress’s mandate is to:
(1) To develop and modify the constitution of the Federation;
(2) To elect and remove the Councilors of the Federation;
(3) To consider the Council’s work report and financial report;
(4) To develop and modify the fee standards;
(5) To decide the termination of the matters of the Federation ;
(6) To decide other important matters.
Article 14. Election of member representatives
Members representatives shall be elected from the members of each country, and the total number shall not be less than 15% of the total number of members. So can the Standing Council recommended members with a certain representative to become a member representative.
Article 15. Requirements of attendee and resolution passing of the Congress
(1) The representative meeting of the Congress shall be held only when more than 2/3 of the members can attend the meeting.
(2) Votes of the present representatives and written votes of absent representatives of their members will be subject to the resolution and more than half agreement is necessary for a resolution to enter into force.
Article 16. Meeting of the Congress
The Congress shell be held each of 4 years. Due to special circumstances in advance or extension of a change of leadership, a vote by the Council, reported to the supervisorybusiness unit in charge and societies registration authorities agreement. But the general extension of a maximum of 1 year.
Article 17. The Council
The Council is the executive body for Congress of the representatives of the Federation, which is in charge of leading the Federation in daily work on behalf of the Congress.
(1) Representatives who are elected through election or consultation by all members in each country (or region) shall be the Councilors of IFMCGM from that country (or region).
(2) All Councilors shall be the members of Council Committee of IFMCGM.
(3) There will be a President, some Vice-Presidents and a Secretary-General in the Council who will be composed of Standing Council.
(4) The country in which the Secretariat is located can have councilors (one of whom is the Secretary-General) according to the number of members, and other countries (or regions) may have 1∼3 councilors.
(5) With development and growth of the Federation, the number of Councilors in those nations (or resigns) will become a larger proportional allocation.
Article 18. The Council’s mandate
The Council’s mandate includes:
(1) Implement the resolutions of Congress;
(2) To elect and remove President, Vice-Presidents, Secretary-General and executive Councilors;
(3) To prepare and hold the members representatives Congress;
(4) To report Council’s work and financial conditions to the Congress;
(5) To decide the accepting new members or removal;
(6) To decide to set up offices, branches, representative bodies and entities;
(7) To make the decision of deputy Secretary-General, agencies major person-in-charge of employment;
(8) To lead every agencies to begin the work;
(9) To make internal management system;
(10) To decide other significant issues.
Article 19. Meetings and resolutions of the Council
(1) The Council meetings shall be held at least once a year.
(2) The Council meeting shall be held only when more than 2/3 of councilors representatives can be present. In the special circumstances, the meetings also can be held in the form of correspondence.
(3) Resolutions of the meeting can enter into force only when positive votes of the present representatives are more then 2/3 of the number of the representatives.
Article 20. The Standing Council
(1) The Federation shall have a Standing Council. The Standing Council is set up by election of the Council. There will be the President, the Executive Vice-President, Vice-Presidents, the Secretary-General and the Executive Deputy Secretary-General. The number of councilors of the Standing Council must be less than 1/3 of the number of the Councilors of the Standing Council.
(2) The Standing Council exercises power of terms (1), (3), (5), (6), (7), (8), (9) of Article 18 when the Council is not in session. The Standing Council is responsible for the Council.
Article 21. Meetings and resolutions of the Standing Council
(1) The Standing Council meetings shall be held at least twice a year. In the special circumstances, the meetings also can be held in the form of correspondence.
(2) The Executive council shall have meeting only when more than 2/3 of the executive councilors can attend.
(3) The resolutions shall enter into force only when 2/3 of the votes of the attendees are positive.
Article 22. The requirements for the position of the principal responsible person of the organization
The President, Vice-Presidents and Secretary-General must have following conditions:
(1) Being the famous experts in the related academic and application fields;
(2) The maximum working ages of the President, Vice-Presidents have to be no more than 70 years old, and the maximum working age for the Secretary-General has to be no more than 65 years old.When ages of the President, Vice-President, Secretary-General are in excess of the maximum working age, they must be approved by the Council voting and submitted to the competent business unit and the community the registration administration organ for approval before positions.
(3) The tenure of the President, Vice-Presidents and the Secretary-General is 4 years, and the longest tenure must not exceed two terms. In case of special circumstances, tenure extension must be approved by over 2/3 of the member representatives voting and submitted to the competent business unit and the community of the registration administration organ for approval before positions.
(4) Having good physical health and being able to adhere to the normal work;
(5) Not being deprived of political rights for criminal punishment;
(6) Being with full civil capacity.
Article 23. Legal representative of the Federation
The President of the Federation is usually the legal representative of the organization. In special circumstances, with the appointment of the President and the agreement of the Council, one of the Vice-Presidents or the Secretary-General may be the legal representative. The change shall be reported to the competent business units, and subject to review and approval of the registration management authority associations.
The legal representative of the Federation shall not be the legal representative of any other organization at the same time.
Article 24. The election and powers of the President of the Federation
(1) The election of the President of the Federation shall be presided over by the Secretary-General and elected by the Council. With the participation of more than 2/3 of the Councilors, the one who receives the highest number of more than 2/3 of the votes shall be elected;
(2) The President shall exercise the following powers:
• Calling and presiding over the Council and the Standing Council meetings;
• Checking the situations about carrying out the resolutions of the Congress, the Council and the Standing Council.
• Sign important documents on behalf of the Federation. If the President is unable to sign in time due to special circumstances, the President shall delegate one of the Vice-Presidents or the Secretary-General to sign.
• Audit the use of large checks, bills of exchange and notes of the Federation, as well as the use of large operating expenses of the Secretariat and various offices.
Article 25. The election and powers of the Vice-Presidents of the Federation
(1) The election of the Vice-Presidents of the Federation shall be presided over by the Secretary-General, with the election rules the same as those for the election of the President of the Federation.
(2) The Executive Vice-President and Vice-Presidents carry out the tasks assigned by the President;
(3) The Executive Vice-President will exercise the duties of the President of the Federation in the absence of the President of the Federation; if the Executive Vice-President is also absent, the President of the Federation should designate one of the Vice-Presidents to act as the President of the Federation in the exercise of the duties.
Article 26. The election and powers of the Secretary-General of the Federation
The Secretary-General, who shall be a member of the Council from the country in which the Secretariat is located, shall be elected by the Council. The Secretary-General shall exercise the following powers:
(1) Presiding over the daily work of the office, raising funds and implement annual work plans;
(2) Coordination of work of the branches, representative offices, entities and institutions;
(3) To nominate the deputy Secretary-General as well as various offices and branches or representative offices, and the directors of entity institutions and hand in to Council or the Standing Council for their decision.
(4) Recommending the employment of full-time staff of offices, representative bodies and entities to the Executive Council for decision;
(5) Examine the qualifications of applicants for membership and make recommendations to the Council for changes in the Constitution;
(6) Preside over the election of the President and Vice-President of the Federation;
(7) Approval of the use of the Federation’s cheques, money orders and notes, as well as the use of the operating expenses of the Secretariat and the various offices;
(8) Representing the Federation in external liaison matters as well as conference affairs, signing relevant documents and reporting on the Federation’s work process;
(9) Handling other daily routine matters.
Chapter 5 Branches
Article 27. Nature of the branch
The Federation shall, within the scope of its purposes and business as stipulated in the present Constitution, set up a number of branches, specialized committees and working committees as branches of the Federation in accordance with the needs of its work. Branches are part of the Federation and have no legal personality. Branches carry out activities and develop members within the scope authorized by the Federation, and their legal responsibilities are borne by the Federation.
Article 28. Provisions on Branches
(1) The name of a branch of the Federation shall be preceded by the full name of the Federation and shall not be preceded by the words ”China”, ”Zhonghua”, ”National” or ”State”;
(2) Branches shall not have their own Constitutions;
(3) The Federation shall not set up geographical branches, and no branch shall be set up under a branch;
(4) The activities of the branches shall use the standardized full name bearing the name of the Federation and shall not exceed the scope of business of the Federation;
(5) The membership certificates of the branches shall be issued by the Federation;
(6) The composition of a branch shall be decided by the Council or the Standing Council of the Federation. The maximum age of the head of a branch shall not be more than 70 years old in principle. The head of a branch shall not be appointed for more than two consecutive terms;
(7) All income and expenditure of the branches shall be included in the unified financial management of the Federation and accounted for separately. Branches shall not set up separate accounts;
(8) In its annual work report, the federation shall report the relevant information of the branches to the competent business units and the registration management authority. At the same time, it shall disclose the relevant information to the public in a timely manner and consciously accept social supervision.
Chapter 6 Principles of asset management and usage
Article 29. Funding sources
The funding sources of the Federation include:
(1) Members dues;
(2) Donations;
(3) Government subsidies;
(4) Within the approved scope of business activities or services income;
(5) Interest;
(6) Other legitimate income.
Article 30. Membership dues
Membership dues are to be collected in accordance with relevant regulations. The organization funds must be used for the business scope stipulated in the constitution and the development shall not be distributed among members.
Article 31. Usage of funds
(1) To establish strict financial management system to ensure that the source of assets is legal, true, accurate and complete.
(2) The organization shall employ professional qualified accounting personnel. Accounting personnel shall not concurrently hold cashier. Accounting personnel must conduct accounting and accounting supervision. When an accountant is to be changed, handover procedures must be completed with the successor.
(3) he organization’s asset management must implement the state’s financial management system, and accept supervision of the Congress of members and the financial department. Funding sources of assets owned by the state or social donations and funding must accept the supervision of audit organizations, and publish the situation to the public in an appropriate manner.
(4) The organization in change or replace the legal representative must accept the financial audit from the registration administration organ and the competent business unit.
(5) No unit or individual is allowed to embezzle, divide privately or misappropriate the assets of the organization.
(6) For full-time and part time staff in the organization, wages and insurance, welfare are referred to the relevant national institutions regulations.
Chapter 7 Amending procedures of the Constitution
Article 32. Modification of the Constitution will be subject to the Council for voting, and shall be reported to the Congress for discussion and examination.
Article 33. Within 15 days after examination and approval by the Congress, the modified constitution has to be submitted to the competent business units and report to the registration management authority associations to take effect.
Chapter 8 Termination programs and property disposition
Article 34. While the Federation needs to be cancelled due to the completion of its purpose, the dissolution of its own accord, or due to division, merger, etc., the Council or the Standing Council shall propose a motion to terminate it.
Article 35. The resolution of organization termination must be approved by the Congress of the member representatives at first and then submitted to the competent business units for examination and approval.
Article 36. The organization shall establish a liquidation organization prior to the termination under the guidance of the competent business unit and relevant authorities to handle problems arising possibly related to creditor’s rights and liabilities, and carry out disposal activities. During the liquidation, don’t carry out activities beyond liquidation and disposal.
Article 37. Termination is completed after going through the deregistration formalities in the organization registration authority.
Article 38. The remaining properties after termination of the business has to be used for the purpose of development and the related business under the supervision of authorities according to relevant state regulations.
Chapter 9 Supplementary provisions
Article 39. The Constitution was passed on 18 March 2023 at the 5th Congress of IFMCGM.
Article 40. The Council Committee has right to interpret the constitution.
Full Text link：
